Job Description
Médecins du Monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world’s most vulnerable people.
Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:
Position Title: Meal Advisor
Duty station: Addis Ababa Ethiopia
Starting date: Immediately /ASAP
Employment Term: 12 Months with possibility of extension
Basic Salary: 56,160.00 ETB
Reported to: Medical Coordinator
Date of announcement: 05/07/2023
Deadline to apply: Jul 17, 2023
Job Summary
Under the supervision of the Medical Coordinator, you will directly oversee the implementation of the projects activities and ensuring the overall quality and guidance of its programming.
The MEAL Advisor is responsible for:
- Ensuring the MEAL framework of the Mission is created and updated;
- Designing the action plans for the Mission according to MdM institutional MEAL operational framework, and makes sure it is disseminated, understood, and implemented by the mission staff,
- Providing leadership on enhancing quality monitoring and evaluation system of MdM’s program in Ethiopia.
- He/she will be responsible for all MEAL related program activities including data and information collection, analysis, formulation of quality reports and sharing. He/she will do necessary capacity building and provide technical MEAL leadership in all program areas. The MEAL Advisor will also design/update and ensure complaint response mechanism across the Mission.
Essential duties and responsibilities.
Technical support and formalization
- Provides methodological support to all program teams on technical questions linked to MEAL and cross-cutting issues such as to develop M&E plan and its implementation, quantitative and qualitative data collection and analysis, indicators tracking, complaint response mechanism, “do no harm” analysis, terms of references of internal and external evaluations
- Strengthen existing MEAL system by review and harmonization of current MEAL tools/checklists, information management/GIS Mapping, and especially data management system at the mission level
- Develop and maintaining monitoring tools for external and internal coordination and communication
- Makes sure that MEAL support is well integrated with all departments as well as coherent with all coordinators and managers
- Ensure that cross-cutting issues (gender, protection, accountability to the affected population, do-no-harm, community participation, disability, etc.) are well integrated into all MEAL tools
- Build on institutional knowledge on MEAL activities and missions’ results (lessons learnt and recommendations) and make sure these are known by technical and field coordinators and derived lessons informed all future programming
- Ensure accountability to beneficiaries by overseeing the feedback and complaints response mechanism (FCRM) through newly rolled-out Sop’s
- Develop standard operational procedures to support monitoring activities, including archives of data collected.
- Introduce, pilot, and institutionalize electronic data collection mechanism on the Mission.
Donors Grants-participation
- Act as the Technical Referent at Mission level in terms of Donor Compliance and Grant Management
- Contribute to donors reports and proposals – in collaboration with Operations, Finance and Program units
- Ensure optimum harmonization of donor indicators for all the proposals
- Ensure permanent liaison with the Medical Coordinator in charge of programs and keep up to date the Grants Tracker
Accountability and Learning
- Sensitize operational and technical teams on essential accountability and learning mechanisms including ensuring maintaining sources of verification are available and maintained across all programs / projects
- Support project teams to collect and document good practices, lessons learned, and feedback based on established M&E plans
- Propose ways to disseminate M&E learnings internally and externally and use of those during projects development and planning phases
- In collaboration with Medical Coordinator in charge of programs and the program team (Deputy Medical Coordinator, Nutrition Coordinator, etc.) analyse data produced and propose reorientation regarding those analysis.
- Organize regular program review meetings to evaluate the progress, analyze gaps and propose solutions for the improvement.
Data and Information Management
- Manage the M&E data and information system, including data collection, entry, analysis, and reporting.
- Ensure that all M&E data and information are accurate, complete, and reliable.
- Provide guidance and technical support to the project team on data management and analysis.
Human Resources and Capacity Building
- In coordination with programme teams and HR Department, evaluate staff M&E capacity building needs and propose a training plan
- Provide orientations and trainings to MdM collaborators based on assessed needs
- Provide support and capacity building training to MdM partners on M&E guidelines and procedures.
Reporting and Coordination
- Manage appropriate coordination and communication within the line managed team and with other departments.
- Contributes to internal and external and reporting with regards to MEAL aspects
- Liaise with external stakeholders (donors, I/NGOs, UN agencies, etc.) for aspects related to quality and learning systems as per programme needs
- Support country mission in the coordination and writing of donor reports
- Produce high quality reports and periodic communication materials.
- Ensure timely submission of reports to HQ
- Ensure adherence to donor deadlines, including developing and disseminating timelines to relevant staff
- Follow up on mission-level reporting and ensure that documents are submitted on time
- Support the Medical Coordinator (who oversees programs) by taking the lead in the writing of certain parts of the reports (non-technical part) and help in the compilation of the different contributions
- Work in close collaboration with the medical, logistics and finance departments, to ensure consistency among the different aspects of the reports
- Act as a focal point for report related queries, e.g., templates and compliance
Research and Evaluation
- Provide technical support to the coordination team for potential research, assessments, and evaluation at country level
Job Requirements
Educational Qualification
- BA/BSc Degree in Project Management, Social Sciences and Development Studies and other related field of study
Work Experience
- At least 5 years of experience in monitoring and evaluation of humanitarian projects
- Experience in an international NGO
Skills and qualities required
- Experience in the capacity building and training of staff
- Technical experience in mapping (GIS) and social media management is an asset.
- Strong understanding of humanitarian programming and the humanitarian principles.
- Strong analytical and problem-solving skills, with the ability to analyze complex data sets and draw insights from them.
- Excellent organisational, communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
- Experience in designing and implementing M&E systems, tools, and processes.
- Experience in data management and analysis.
- Experience in training and capacity building.
- Ability to manage shifting priorities.
- Team player, proactive and flexible
- Willingness to travel frequently to project sites.
Languages
- Fluent English essential (partner, staff, and international community English-speaking, reporting), including excellent English writing skills.
- Amharic/Tigrinya: an asset
- French: an asset
How to Apply
Interested applicants are required to fill the application form at the following link: https://forms.gle/vFFMyBC2UHFcqv4s8 (Note: All the information that provided in this form is true and accurate) and submit your CV with cover letter through mdm.recruitment2022@gmail.com with the subject MEAL Advisor- Addis Ababa Coordination
NB: Please notice that if you have not heard from MdM within 15 days of the submission date of the deadline, you should presume you were not short listed for this position. Only shortlisted candidates shall be contacted.
However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.
